Retirement & Resignation

A letter of resignation including the place of future employment is required. This letter should be submitted to the Academic Resources Center (ARC) as soon as the resignation is submitted. Separations are entered in UC Path and departments are required to complete separation paperwork. Please review the ARC Separations webpage for more information. 

Upon receipt of separation information, the Assistant Vice Chancellor of Health Sciences Academic Affairs will send an Exit Interview Questionnaire (in confidence) to the faculty member who is separating (not retiring) from UCSD, and invite him/her for an Exit Interview.  

In the event of a death, special procedures must be followed. The Notice of Death Form must be completed and submitted to Health Sciences Academic Affairs Office. 

You can start to research retirement, speak with a Fidelity Workplace Consultant, learn more about health & welfare benefits as well as Medicare at least 1- 5 years prior to retiring.  Because retirement is a big step, the earlier you start to plan, the better. If you prepare well ahead of time, it will take you about three to four months to apply for and elect your retirement.

What can you do to prepare:

• Review UC’s Retirement Roadmap
• Meet with a Fidelity Workplace Consultant
• Attend a VCHS Academic Administration Faculty Retirement Workshop. Registration can be found on Pulse based on nearness to retirement and your tier. For questions about your retirement Tier, reach out to Christine Mata, Faculty Advisor, cmata@health.ucsd.edu
• Attend or listen to workshops sponsored by the Health Care Facilitator Office about Retiree Health & Welfare and Medicare
• Advise your department as soon as you are ready but provide a resignation letter at least 30 days prior to your retirement
• Consider early notification if you have a lab that will closer, if employees who report to you will be laid off, or if your department needs to backfill your position, or find clinical coverage.
• Review the upcoming Faculty Separation Checklist for additional information

Additional video resources and publications can be found here:

• Schedule of RASC Presentations
• MyUCRetirement
• Retirement Handbook

As of November 1, 2014, the UC San Diego policy on layoffs and involuntary reductions in time for non-Senate academics appointees (PPM 230-7) was revised to include instructions for layoffs and involuntary reductions in time for all non-Senate series. 
 

• Roster maintenance: the layoff unit will maintain a roster of all appointees in layoff status who were subject to a layoff/involuntary reduction in time by the layoff unit. 
  • The Associate Vice Chancellor for Academic Affairs’ Office will maintain the database from which this roster can be queried. Contact your Tier 2 analyst for assistance. 
     

• Notice of Eligibility: The layoff unit must notify all appointees in the layoff roster of open positions within the layoff unit for which they may be qualified. Layoff units are encouraged to send a notice of eligibility to all appointees on the layoff roster within the layoff unit in the applicable series. (The notification requirement is not applicable to positions for which a waiver of an open recruitment has been approved.) 

For a link to the implementing procedures for the revised PPM 230-7 (including a list of designated layoff unit heads by department, sample layoff notices, instructions to access the layoff roster, and a sample notice of eligibility for open positions), please see below: 

• Implementation Procedures and Policies
• Notice Periods (Appendix A)
   

For questions, please go to the VCHS-AA Staff webpage to see view staffing assignments.