VCHS Important File Submission Deadlines
In order for academic review files to be processed in the most efficient manner, they must be submitted by the specified deadlines below in order to receive necessary adminsitrative reviews.
2025 - 2026 Campus and VCHS AA Due Dates
|
VCHS Due Date |
Campus Due Date |
Action |
|---|---|---|
|
October 15, 2025 |
October 27, 2025 |
First or Second Deferral |
|
October 31, 2025 |
December 1, 2025 |
Actions for Non-Salaried appointees requiring campus review Advancements within Above Scale Appraisals Consecutive No Change actions Consecutive No Change actions requiring SOMCAP review Contested No Change actions Reappointment/Merit actions requiring SOMCAP review Reappointments/merit actions requiring campus review |
|
December 1, 2025 |
January 13, 2026 |
Accelerated Merit Advancements New Bonus Off-Scale salary components proposed by Departments (Non-HSCP) Termination decisions |
|
December 15, 2025 |
February 15, 2026 |
Advancements to/through Step VI (career review) Advancements to Above Scale (career review) Promotions (career review) |
|
January 5, 2026 |
February 15, 2026 |
Reconsideration of termination actions |
|
February 2, 2026 |
April 6, 2026 |
Career Equity Review |
|
February 2, 2026 |
May 4, 2026 |
Completed actions for which Dean's have authority |
VCHS Request Lead Times
To ensure timely processing, please follow the minimum recommended lead times below when submitting personnel actions:
| Academic Appointments |
Delegated Authority: submit at least 2 months ahead of start date. Committee Review required: submit at least 3 months ahead of start date. Chancellor Authority: submit at least 4 months ahead of start date. |
| Academic Reviews |
Submit according to the established annual review deadlines (above). |
| Compensation Requests |
APU Change Requests are due May 1st. OnlineZ Submission Deadlines may vary |
| Exceptions to Policy | Submit at least 6 months ahead of the proposed effective date. |
| Layoffs/Involuntary Reductions in Time |
Consider notice period requirements by bargaining unit or senate membership. |
| Leaves of Absence |
Submit at least one quarter in advance of the leave start date. |
| Recall to Active Duty | Submit at least 3 months prior to the proposed start date. |
| Senate Voluntary Reductions in Time (excluding Ladder Rank) |
Submit at least 2 months in advance of the proposed effective date. |
| Voluntary/ Non-Salaried Faculty |
New Appointments: submit at least 2 months in advance of the start date. Reappointments or promotions: submit at least 1 month in advance. |
SOMCAP Agenda and Meeting Deadlines
|
VCHS Office Deadline |
Meeting Dates |
|
October 3, 2025 |
October 13, 2025 |
|
October 17, 2025 |
October 27, 2025 |
|
October 31, 2025 |
November 10, 2025 |
|
November 14, 2025 |
November 24, 2025 |
|
November 26, 2025 |
December 8, 2025 |
|
December 12, 2025 |
December 22, 2025 |
|
January 5, 2026 |
January 12, 2026 |
|
January 16, 2026 |
January 26, 2026 |
|
January 30, 2026 |
February 9, 2026 |
|
February 13, 2026 |
February 23, 2026 |
|
February 27, 2026 |
March 9, 2026 |
|
March 13, 2026 |
March 23, 2026 |
|
April 3, 2026 |
April 13, 2026 |
|
April 17, 2026 |
April 27, 2026 |
|
May 1, 2026 |
May 11, 2026 |
|
May 15, 2026 |
Memorial Day |
|
May 29, 2026 |
June 8, 2026 |
|
June 12, 2026 |
June 22, 2026 |
|
July 2, 2026 |
July 13, 2026 |
|
July 17, 2026 |
July 27, 2026 |