VCHS Important File Submission Deadlines
In order for academic review files to be processed in the most efficient manner, they must be submitted by the specified deadlines below in order to receive necessary adminsitrative reviews.
2026 - 2027 Campus and VCHS AA Due Dates
|
VCHS Due Date |
Campus Due Date |
Action |
|---|---|---|
|
October 15, 2026 |
October 26, 2026 |
First Deferral - Dean's Authority Second Consecutive Deferral - EVC Authority |
|
October 30, 2026 |
December 1, 2026 |
Consecutive No Change actions requiring campus review Actions for Non-Salaried appointees requiring campus review Contested No Change actions Appraisals Reappointments/merit actions requiring campus review Advancements within Above Scale Reappointment/Merit actions requiring SOMCAP review Consecutive No Change actions requiring SOMCAP review |
|
November 30, 2026 |
January 12, 2027 |
Accelerated Merit Advancements Accelerated Advancements within Above Scale New Bonus Off-Scale Salary Components Proposed by Departments Termination Decisions |
|
December 14, 2026 |
February 16, 2027 |
Promotions (career review) Advancements to/through Step VI (career review) Advancements to Above Scale (career review) |
|
January 4, 2027 |
February 15, 2027 |
Reconsideration of termination decisions |
|
February 1, 2027 |
April 5, 2027 |
Actions that include a Career Equity Review |
|
February 1, 2027 |
May 3, 2027 |
Completed actions for which deans have authority |
|
No later than March 1, 2027 |
|
Change in Series "with Review" and/or effective July 1 (considered a new appointment) |
VCHS Request Lead Times
To ensure timely processing, please follow the minimum recommended lead times below when submitting personnel actions:
| Academic Appointments |
Delegated Authority: submit at least 2 months ahead of start date. Committee Review required: submit at least 3 months ahead of start date. Chancellor Authority: submit at least 4 months ahead of start date. |
| Academic Reviews |
Submit according to the established annual review deadlines (above). |
| Compensation Requests |
APU Change Requests are due May 1st. OnlineZ Submission Deadlines may vary |
| Exceptions to Policy | Submit at least 6 months ahead of the proposed effective date. |
| Layoffs/Involuntary Reductions in Time |
Consider notice period requirements by bargaining unit or senate membership. |
| Leaves of Absence |
Submit at least one quarter in advance of the leave start date. |
| Recall to Active Duty | Submit at least 3 months prior to the proposed start date. |
| Senate Voluntary Reductions in Time (excluding Ladder Rank) |
Submit at least 2 months in advance of the proposed effective date. |
| Voluntary/ Non-Salaried Faculty |
New Appointments: submit at least 2 months in advance of the start date. Reappointments or promotions: submit at least 1 month in advance. |
SOMCAP Agenda and Meeting Deadlines
| VCHS Office Deadline | SOMCAP Meeting Dates |
|---|---|
| October 2, 2026 | October 12, 2026 |
| October 16, 2026 | October 26, 2026 |
| October 30, 2026 | November 9, 2026 |
| November 13, 2026 | November 23, 2026 |
| December 4, 2026 | December 14, 2026 |
| December 18, 2026 | December 28, 2026 |
| December 30, 2026 | January 11, 2027 |
| January 15, 2027 | January 25, 2027 |
| January 29, 2027 | February 8, 2027 |
| February 12, 2027 | February 22, 2027 |
| February 26, 2027 | March 8, 2027 |
| March 12, 2027 | March 22, 2027 |
| April 2, 2027 | April 12, 2027 |
| April 16, 2027 | April 26, 2027 |
| April 30, 2027 | May 10, 2027 |
| May 21, 2027 | MEMORIAL DAY |
| June 4, 2027 | June 14, 2027 |
| June 17, 2027 | June 28, 2027 |
| July 2, 2027 | July 12, 2027 |
| July 16, 2027 | July 26, 2027 |