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Vice Chancellor for Health Sciences VCHS
  1. VCHS
  2. Administration
  3. Academic Resource Center
  4. For New Employees
  5. New Hire Paperwork

New Hire Paperwork

Upon your admission to UC San Diego, you can expect to receive an email from ARCrequest@health.ucsd.edu containing important instructions. It is crucial that you carefully review the details provided below to facilitate prompt processing. Neglecting to do so could potentially lead to a revised start date or delays in receiving your pay. 

Step 1: I-9 Verification

The I9 is for the purpose of confirming your eligibility to work in the United States. You will need to book an in-person appointment for your I9 verification (see #3). You will be receiving an email from "employment.authorization@universityofcalifornia.edu" to complete Section 1. Section 2 will be completed in-person. Please complete the necessary form online and double-check the accuracy of the data you submit. 

** IMPORTANT ** In order for our office to complete the employer section of the I-9 Verification process, please reply to the pre-onboarding email received from ARCrequest@health.ucsd.edu with an attached copy or clear photo of your work identification documents. Please also be sure to bring the original identification documents with you to your in-person onboarding appointment.​ 

  • US Citizens/ Permanent Resident: Please reference the list of acceptable identification documents and provide a clear copy or photo of: 
    • Option 1: One item from List A (Example: Valid US Passport) 
         OR 
    • Option 2: One item from List B AND List C (Example: Valid Driver License AND Social Security Card) 
  • Foreign Nationals: Acceptable identification documents are dependent on visa type 
    • Option 1: 1-20/DS-2019, Passport with Visa Stamp, AND I-94 
         OR 
    • Option 2: EAD Card or Permanent Resident Car 

NOTE: If you do not yet have a Social Security Number, please refer to Identification Documents - Applying for a Social Security Card on the International Center website on how to apply. 

If You Do Not Have a US Address: Please use our Campus address, 9500 Gilman Drive, La Jolla 92093, as a placeholder. 

The I-9 verification process will be finalized in-person (see Step 3 for scheduling instructions below). Please bring your ID(s) to your appointment (must be original copy – no scans, pictures, etc.). 

Step 2: Onboarding Paperwork

You will be receiving a DocuSign packet to complete. This packet will need to be completed by the deadline provided in the email solicitation.  See Prior to Hire for steps. 

Step 3: Scheduling In Person I-9 Verification Appointment

Please use the following link to Bookings, a scheduling service, to book a time to meet in-person. 

  • Appointments will be available on Wednesday from 7:30am to 11am and 12pm - 3pm. 
  • We will be located on campus (School of Medicine) at MTF 275. If you are driving, the closest parking structure is South Parking Structure.  
  • We will be: 
    • Verifying the employment verification documents that you will be providing (see Step 1 above). 
    • Witness your State Oath and Patent form (via DocuSign should it apply). 
  • Please note:
    • You will need to add your "ARC Case Number" to schedule a time in Bookings. This is an eight-digit number starting with ARC (ARCXXXXXXXX) and can be found in the title of the email notification.  
    • Please click here for the link to Bookings. 
    • Please bring your laptop and ID(s) for employment verification to your appointment.