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Vice Chancellor for Health Sciences VCHS
  1. VCHS
  2. Administration
  3. Academic Resource Center
  4. For Existing Employees
  5. Academic Advancement
  6. Expectations & Responsibilities

Expectations & Responsibilities

This page provides expectations for advancement for faculty and academics.  

Academic/Faculty Member’s Role

  • Prepare/update bio-bibliography 
  • Update publications & activity (service, leadership, invited presentations) 
    • Track invited presentations 
  • Update Teaching Effort Documentation
    • Track lectures, grand rounds, courses, guest lectures 
    • Prepare/track a list of mentees and their current institution/program 
  • Collect teaching evaluations 
  • Provide PDF copies of publications 
  • Draft Self-Assessment 
    • Outline accomplishments in areas of review 
      • Scholarly 
      • Clinical excellence 
      • Teaching 
      • Leadership roles (on campus and beyond) 
      • In service: what types of campus or Health Science wide committees you can serve on.  Additionally provide external activities, editorial board, grant reviewer, scientific advisory board, etc.
  • Junior/mid-level faculty should connect with a mentor 

Department Role

  • When appropriate, serve as liaison between faculty or academic to collect documents or request signatures (on biobib or Certification forms) 
  • Communicate/coordinate department or ad hoc meeting scheduling with ARC representative  
  • When appropriate communicate department’s recommended action for academic/faculty member  
  • Serve as a liaison with department Vice Chair or Chair for final review of department recommendation letter

ARC Role

  • Provide list of eligible academic/faculty appointees to department as well as potential actions
  • Serve as subject matter expert for departments/faculty to answer questions posed by faculty or department leadership related to policy and preparation of academic review 
  • Collect review materials 
  • Review accuracy of UCSD Bio-bibliography  
  • Review file for past collaborations  
  • Recommend edits 
  • Prepare and coordinate department vote
  • Draft department recommendation letter  
  • Submit complete file to VCHS for review 
  • Keep department/faculty updated on the status of file and communicate preliminary recommendations with department